Record a visit in a few taps
Pick the client, enter the times, and Visitsheet works out the hours. Each kind of mileage has its own box, so it can be paid at the right rate.
From visit to payroll
Simple timesheets for mobile teams
Staff record each visit on their phone in a few taps. No more chasing paper timesheets or copying hours out of emails into spreadsheets.
Domiciliary care and supported living services, support workers, community outreach teams, charities and social enterprises, cleaning firms, and other teams whose staff work at clients' locations.
Pricing
Pay for hours, not for people
Someone who does two visits a week should not cost as much as a full-timer. With Visitsheet, they do not.
- Your first 1,000 hours each year
- Free
- Your first 2,000, for a UK registered charity
- Free
- Each further 1,000 hours
- £39
- No setup fee
- No contract. Stop at any time.
- No VAT is added to these prices
- No card details to start
- Every feature and role, for as many people as you invite
- Nothing to pay until your free hours are used, and we tell you before then
A block of hours lasts a year from the day it is added. Hours are counted across the whole organisation. The setup page says what counts towards them.
Get startedEstimate what you would pay
Estimated cost£2.28 a month for each member of staff£273 a year, about £23 a month.
- Hours a year
- 7,800
- Free hours
- 1,000
- Hours to pay for
- 6,800
- Blocks of 1,000 hours
- 7 × £39
| Staff | Hours a year | Not a charity | UK registered charity |
|---|---|---|---|
| 5 | 3,900 | £1.95 a month each £117 a year | £1.30 a month each £78 a year |
| 10 | 7,800 | £2.28 a month each £273 a year | £1.95 a month each £234 a year |
| 20 | 15,600 | £2.44 a month each £585 a year | £2.28 a month each £546 a year |
| 30 | 23,400 | £2.49 a month each £897 a year | £2.38 a month each £858 a year |
Each receipt photo also counts as an hour, which the estimate leaves out.
Why Visitsheet
How we work
Fits alongside what you have
Use Visitsheet for your timesheets and keep everything else as it is.
No location records
Visitsheet does not record where staff are, and it removes the location from receipt photos before they are uploaded.
Your figures, whenever you want them
Download each pay period's figures as spreadsheet files at any time.
Help and training
Email hello@visitsheet.com with any question and you'll usually have an answer the same day. Short training videos on YouTube show your staff each step.
Privacy and trust
How we look after your data
Staff only see their own clients
The rest of your client list is not sent to their phone, so a lost phone cannot reveal it.
Never sold
Nothing your team enters is sold or used for advertising.
Backed up off-site every night
Every night your data is encrypted on our server and copied to storage run by another company.
Finalised figures stay fixed
Entries can be corrected until the pay period is finalised. After that only an administrator can reopen it, and Visitsheet records who reopened it and why.
Hours, mileage and expenses for staff who visit clients
Request and approve time off
Staff ask for holiday and record sickness or other time off. Reviewers see what's waiting and check the calendar to arrange cover.
Expenses with a photo of the receipt
Staff log a car park ticket or shopping for a client as it happens, and the total goes into that period's payroll figures.
Prepare payroll from two files
See each person's hours, mileage and expenses for the pay period. Download a draft to check, then finalise it for files that open in any spreadsheet.
Invoice figures for each client
If you bill clients by the hour, close each calendar month to see and download every client's visits, hours, miles and expenses.
Set up new staff by WhatsApp or text
New starters get a sign-in link by WhatsApp or text and add Visitsheet to their home screen, with no app store download. Assign their clients and they can record their first visit that day.
Get started
Try Visitsheet with your own team
Fill in a short form, open the link we email you, and your organisation is set up straight away. It costs nothing to start.
Get started